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Extenuating Circumstances 2020

Due to COVID-19 and the disruption of the remainder of this year’s teaching and assessment, the procedure for notifying absence from an exam, coursework extensions and exenuating circumstances has changed.

You can check the up to date University guidance, and the revised University policy. The new procedure applies to all ECs from 1 March 2020 onwards.

See the sections below for more information.

If you are in any doubt about your personal situation or have questions about completing forms, do get in touch with Just Ask for independent advice.

 

+ Coursework extensions

The advice below is for Undergraduate students only. For postgraduate students please contact your School Office if you are concerned about meeting deadlines for your dissertations and projects.

If you have a coursework deadline that you are not going to be able to make, you should complete the new form to request 14 days extension. If you need more than 14 days you will need to contact your School Office to discuss this.

The University will automatically approve all requests for 14 day coursework extensions.

Deadline for form: You will need to request an extension before your initial deadline.

If you miss a coursework deadline without extending, late penalties will be applied as normal. If there was a reason why you were unable to extend you should then submit extenuating circumstances and the late penalty may be removed.

+ If you are unable to sit an exam

You can notify your school of an absence due to illness by completing a self certification form available from your school, either on the day that you are absent or within two days after.

If you self-certify as absent from a timed assessment you will have to take the assessment in the 2020/21 academic year as part of a supplementary year, or in the next year of study if you are allowed to conditionally progress. You should discuss this with your school.

Deadline for form: You will need to fill in the form within 2 days of the missed exam.

+ Submitting Extenuating Circumstances

The University has made a lot of changes to assessments and the way in which the marks will be considered by exam boards this summer in order to mitigate for the impact of both COVID-19 and the strikes.

Automatic mitigations are in place to account for the general impact of COVID-19. You should submit Extenuating Circumstances if you feel these don't sufficiently account for the impact on you. For non COVID-19 related circumstances, again the automatic mitigations may account for the impact of your circumstances on your performance in assessment. If you feel that it does not, you can submit Extenuating Circumstances. 

There is an online simplified version of the EC form which your School will be able to provide you with.

For all Extenuating Circumstances from 1 March 2020 there is no need to provide evidence if you don’t have any. But you should provide evidence to cover any ECs from before 1 March 2020. If you are unable to do this, please explain why on the form.

You need to give brief, factual information about what has happened and how your study or assessment have been affected. You will need to submit the form to your School.

Deadline for form: You should submit the form as soon as possible after the affected assessment and at the latest before the day of your exam board. Your school will confirm when this is.

+ Appeals

When you receive exam board decisions about your outcome for the year then if you feel that your particular outcome is unfair, you may be able to appeal against it. Just Ask can advise further about this process.

+ How Just Ask can help

Please contact us for advice if you are not sure of your situation or which form to complete. We can help you to identify which option to take and help you to draft your explanation of your ECs.