For all non-regular activities and events that are not covered by your annual risk assessment (submitted during re-affiliation), you will need to complete a one-off risk assessment. Please read through our guidance notes before filling out one of our templates.
The annual risk assessment template should be completed each year as a part of re-affiliation.
The one-off risk assessment template should be used for any events with activities that are not covered in your annual assessment.
Email completed risk assessments to the Student Services Team on email@example.com. Please note that you may be asked to re-do them if they are not suitable for your event or filled out properly.
It is now mandatory to register every time your group leaves Bristol even if it is only for a few hours. All trips, excursions, and sports fixtures can be registered using the below form.
As a group leader you have a responsibility for the safety of your members, as well as your own. When organising a trip remember the following:
If you're in any doubt about what to do, please get in touch.
If you need advice or help please get in touch with us: firstname.lastname@example.org.
At the time of the accident or incident please report it to the appropriate officials e.g. sports venue staff, event organisers etc.
Please report the accident/incident to the Student Services Team within 24 hours or as soon as is practicable.
In the event of any serious accident or incident which involves the Emergency Services, or which could involve media attention, please follow this procedure:
It is the responsibility of the trip leader and vehicle driver to ensure that all participants are aware of the actions to take in the event of an emergency.
First Aid during COVID-19
For the most up to date guidance on administering first aid during the coronavirus pandemic please visit the HSE website.
University Security operate 24 hours a day 365 days a year. If the accident/incident is serious, or an emergency, it must be reported immediately to University Security on 0117 331 1223. Inform security of the following information:
Serious accident or incident and emergencies.
For information on personal injury, public liability and contents insurance take a look at our handy Student Group Insurance Guidance document
If your student group is going abroad, please ensure your members are aware that Bristol SU does not provide travel insurance. They will need to arrange this themselves.
If travelling within the EU (plus Iceland, Liechtenstein, Norway and Switzerland), you can get free or reduced-cost emergency treatment with a European Health Insurance Card.
However, this will not cover the cost of getting you home after an accident, or insure your possessions, so you and your members will still need to take out travel insurance.
DBS (Disclosure and Barring Service) checks are required for some roles involving work or volunteering with children or vulnerable adults. Please have a look at our DBS guidance to find out more.