Email completed risk assessments to the Student Services Team on email@example.com. Please note that you may be asked to re-do them if they are not suitable for your event or filled out properly.
This policy covers the University’s and the Union’s legal liability to third parties (i.e. students, visitors or members of the public) for death, injury or damage to their property.
The limit of indemnity is £50m for any one accident. More infomation about insurance can be found on the University's website.
Equipment stored within the Union (or another university building) should be covered by the University’s property insurance. However, be aware that the excess (the amount you have to pay if you make a claim) is £5,000. The limit of any one item is £100,000 and the limit for any one claim is £250,000.
Please keep your equipment list up to date and inform the Student Services Team once a year during re-affiliation. If you would like to take out contents insurance (with a lower excess) for your student group's equipment, please contact the Student Services Team (firstname.lastname@example.org).
At the time of the accident or incident please report it to the appropriate officials e.g. sports venue staff, event organisers etc.
Please report the accident/incident to the Student Services Team within 24 hours or as soon as is practicable by filling in this form.
In the event of any serious accident or incident which involves the Emergency Services, or which could involve media attention, please follow this procedure:
It is the responsibility of the trip leader and vehicle driver to ensure that all participants are aware of the actions to take in the event of an emergency.
University Security operate 24 hours a day 365 days a year. If the accident/incident is serious, or an emergency, it must be reported immediately to University Security on 0117 331 1223. Inform security of the following information:
Trips are often the highlight of a groups' year - they can be challenging, adventurous, a learning opportunity, rewarding and, of course, fun.
As a group leader you have a responsibility for the safety of your members, as well as your own. When organising a trip remember the following:
If you're in any doubt about what to do, please get in touch.
We encourage you to register your trip with us and are, therefore, always happy to accept details of your trip (where you are going, when, who is attending), which we will log with University Security. You can notify us via email@example.com.
Whether or not you choose to register your trip with us, you MUST ensure that you thoroughly plan and risk assess your trip before and during it. Please ensure you've read the above section on Health and Safety so you know and understand your responsibilities.
If you need advice or help please get in touch with us: firstname.lastname@example.org
If your student group is going abroad, please ensure your members are aware that Bristol SU does not provide travel insurance. They will need to arrange this themselves.
If travelling within the EU (plus Iceland, Liechtenstein, Norway and Switzerland), you can get free or reduced-cost emergency treatment with a European Health Insurance Card - visit www.ehic.org.uk.
However, this will not cover the cost of getting you home after an accident, or insure your possessions, so you and your members will still need to take out travel insurance.
You can book minbus, cars and vans through Bristol SU - see our Transport Guide for details.
To book any self-drive hire vehicle, complete the Transport Booking Form. All drivers must complete the Driver Declaration Form and send clear copies of their paper and card driving license to email@example.com at least 7 days before your trip.
If a motor incident occurs please do report it on our accident/incident form and let Student Services know as soon as you can. Should a hire vehicle need repair and we submit a claim on behalf of your student group there will be an excess of £150 to pay.
Anyone driving a minibus for Bristol SU must undertake a training course.
Great news! We now have an arrangement with UWE whereby Bristol University students can attend their in-house minibus training and it only costs £75! (for non-UWE students)
Dates are as follows:
Monday 13 May and Saturday 18 May (a few spaces left!)
Additional courses can be arranged for four or more participants and would also have to be on a Monday and Saturday.
All the information on how to book can be found here and you'll need to complete a drivers registration form. Please contact firstname.lastname@example.org and we'll email the drivers registration form to you. Please note that you can only pay for these sessions over the phone with UWE on 0117 32 82577 and they will provide you with a receipt so that you can claim the money back.
As an alternative you can also still book training with Bristol Community Transport. The training course enables you to drive any minibus for 4 years and can be booked using the Minibus Training Booking Form.